The contract between team coach and RoboBrain which incorporates these Terms and Conditions.
The website pages which require details to be provided for participation in a Competition, or agreement of the same over the phone to our office.
World Robot Olympiad United Kingdom 2022 organised by RoboBrain. A competition involving multiple teams and games in which the result is determined by the judge(s) appointed by RoboBrain.
Any sum referred to as a Participation Fee by RoboBrain (currently £50 per participant) and which is held by RoboBrain pursuant to clause 4 and 5 of these Terms and Conditions.
World Robot Olympiad United Kingdom 2022 organised by RoboBrain allow for format flexibility. While RoboBrain aims to provide the World Robot Olympiad as per the structure advertised on the RoboBrain website, RoboBrain reserves the right to alter the competition format without notice at any point prior to or during a competition season. Confirmed teams will be invoiced or credited as necessary for any format amendments made.
A person making or anticipated to make an appearance for a team in a Competition including as a non-playing substitute.
A person with permission from RoboBrain to observe but not participate in a Competition.
The legal entity (such as a limited company, partnership or natural person) stated on an application on whose behalf the Team Coach signs the application form and thereafter acts.
The Rules for different Competitions are available at WRO’s website (currently www.robobrain.academy)
The players registered by the Team Coach with RoboBrain.
The person who submits the application form and represents all the relevant team’s Participants, the Principal Organisation (where applicable) and anyone else associated with the team at the competition.
Team Coach / Principal Organisation
Team Coach or, where applicable, his / her Principal Organisation whether acting through its Team Coach or otherwise.
Terms and Conditions
The terms and conditions set out below.
RoboBrain refers to RoboBrain Limited.
Website or RoboBrain Website
The website used by RoboBrain for, among other things, advertising and providing information about its World Robot Olympiad United Kingdom Competition at whatever address from time to time used, currently, www.robobrain.academy
A telephone call to 02030049208 by the Team Coach/Principal Organisation giving notice to withdraw in accordance with these Terms and Conditions.
2.1 Prior to entering a Competition the Team Coach must submit an application form either online or by phone.
2.2 In completing an Application Form, a Team Coach is seeking to set up a contract subject to these Terms and Conditions between RoboBrain and either:
The Team Coach, by completing the application form online and checking ‘I understand and agree to Terms and Conditions’;
A Principal Organisation, as stated on the Application Form and on whose behalf a Team Coach has authority to sign the Application Form.
2.3 When an Application form has been received and accepted by RoboBrain a contract for the supply of services shall exist between RoboBrain and either the Team Coach or the Principal Organisation. If payment is received from the Principal Organisation, unless stated otherwise in writing, the contracting party shall be deemed to be the Principal Organisation.
2.4 All Participants must be registered by completing the necessary forms (or agreeing to these terms over the phone) prior to competing for the Team. No Participant may be registered with more than one team in the same Competition. Participants may transfer their registration to another team during the course of the season with the agreement of RoboBrain. Any team fielding unregistered, ineligible or suspended Participants or Participants registered with more than one team will be subject to penalties as detailed in the Rules. No Participant or Team will be accepted if suspended by any sporting governing body.
2.5 Team Coaches must be 18 years and over.
2.6 The Team Coach / Principal Organisation agree to ensure that the team arrives for the competition ready to play at the scheduled time.
2.7 The Team Coach / Principal Organisation is responsible for ensuring that all their team Participants are aware of and abide by the Rules of the Competition and have completed the necessary forms prior to competing in the competition.
2.8 The Team Coach / Principal Organisation and/or any team Participants will not be accepted into a competition if monies outstanding from a previous Competition due from either the Team Coach or the Principal Organisation.
2.9 RoboBrain reserves the right to:
refuse entry of any Participant, team or organisation (including a Principal Organisation) from its competition without giving a reason;
exclude any Participant, team or organisation (including a Principal Organisation) from its competition for breaches of this Agreement or of the Rules or in respect of any misconduct whatsoever by its team Participants or supporters or associates of the same.
3.1 The Team Coach / Principal Organisation is responsible for ensuring payment is made in full prior to the start date of the Competition. In the event of receipt of invoice after the Competition start date the Team Coach / Principal Organisation must ensure payment is received within 7 days.
3.2 The Team Coach / Principal Organisation must ensure that any outstanding monies (including, but not limited to fines or additional fees of whatever nature properly due) at the end of the season are paid on demand.
3.3 Wholly at the discretion of RoboBrain and without prejudice to any of its rights under this agreement, RoboBrain may with prior written agreement allow the Team Coaches / Principal Organisation to pay for a competition by instalments.
3.4 All prices are as notified to the Team Coaches / Principal Organisation or, in the absence thereof, as set out on the website. All prices and arrangements are subject to VAT.
3.5 RoboBrain reserve the right to alter and correct errors in the prices of any of the Competition shown on our website at any time before your booking is confirmed. You will be advised of the current price before your contract is confirmed.
3.6 Payment is accepted in Pounds Sterling only.
3.7 RoboBrain does not accept cash.
3.8 RoboBrain does not store any payment details. All payment details are stored and processed on secure SSL servers by our Payment Service Provider.
4.1 All Teams who participate in World Robot Olympiad United Kingdom Competitions must pay a Participation Fee (currently £50 per participant) at the beginning of the Competition. In addition to confirming the Team’s place in the Competition the Participation Fee is to ensure that any Cancellation fees owed by the Team (see clause 5).
If the Team Coach / Principal Organisation wishes to cancel participation in a Competition they may do so at any time by email to (email@example.com) or via phone on 02030049208 to RoboBrain provided that:
If less than 30 day’s notice is given the team will still be liable for Participation Fees;
If more than 30 days’ notice is given the team will still be liable for 50% of the Participation Fees;
the cancellation will be effective from the date it is received at our offices.
applicable cancellation charges as detailed below will be payable to RoboBrain to cover costs incurred by the cancellation.
If the Team Coach / Principal Organisation cancels this Agreement and is entitled to a refund of any monies paid to RoboBrain, RoboBrain will usually refund any money received using the same method originally used to pay for the Competition.
6.CONDUCT & DAMAGES
6.1 When a Team Coach/Principal Organisation book with RoboBrain, they accept full responsibility for any damage or loss caused by any Team Participant or Team Supporter or any member of the group. Full payment for any such damage or loss must be paid direct at the time.
6.2 If in our reasonable opinion or in the reasonable opinion of any other person in authority, any member of a Team or Supporters behaves in such a way as to cause or be likely to cause danger, upset or distress to any third party or damage to property or vehicles, we are entitled, without prior notice, to terminate the arrangements of the person(s) concerned or terminate the arrangements as a whole. In this situation, the person(s) concerned will be required to leave the accommodation or other service. We will have no further responsibility toward such person(s). No refunds will be made and we will not pay any expenses or costs incurred as a result of the termination.
8.VIDEO / PHOTO RELEASE
8.1 The Team Coach / Principal Organisation grant RoboBrain the irrevocable right and permission to use photographs and/or video recordings of the Team Coach / Principal Organisation and all its Participants on the RoboBrain website and other websites and in publications, promotional flyers, promotional materials, or for any other similar purpose without compensation.
8.2 The Team Coach / Principal Organisation understands and agrees that such photographs and/or video recordings of its Participants may be placed on the Internet. The Team Coach / Principal Organisation also understands and agrees that they may be identified by name and/or title in printed, Internet or broadcast information that might accompany the photographs and/or video recordings of its Participants.
8.3 The Team Coach / Principal Organisation waive the right to approve the final product and agree that all such portraits, pictures, photographs, video and audio recordings, and any reproductions thereof, and all digital files are and shall remain the property of RoboBrain.
8.4 The Team Coach / Principal Organisation on behalf of all its Participants releases, acquits and forever discharges RoboBrain, its current and former trustees, agents, officers and employees from any and all claims, demands, rights, promises, damages and liabilities arising out of or in connection with the use or distribution of said photographs and/or video recordings, including but not limited to any claims for invasion of privacy, appropriation of likeness or defamation.
9.BREACH & LIABILITY
9.1 RoboBrain shall provide its services with reasonable skill and care and to a reasonable standard in accordance with recognised standards and codes of practice.
9.2 In so far as RoboBrain is in breach of the agreement and the breach is capable of remedy, RoboBrain will use its very best efforts to provide a solution mutually acceptable to RoboBrain and the Team Coach / Principal Organisation.
9.3 In the event that the Team Coach / Principal Organisation is in breach of any obligations under this contract, or is made bankrupt or is insolvent or has entered into form of insolvency procedure then RoboBrain shall be entitled to terminate the agreement. In all such cases, cancellation charges will be in accordance details outlined above.
9.4 Notwithstanding the above, in the event of RoboBrain:
breaching the agreement;
committing any tort, including the negligence or negligent misstatement of its servant or agents; and / or
being in any breach of any statutory or common law duty of care will have no liability to Team Coach / Principal Organisation or any Participant save that RoboBrain will indemnify the Team Coach / Principal Organisation in respect of any death or personal injury caused thereby and in respect of which no limitation or exclusion is intended;
9.5 Without prejudice to the generality of the above, in no event shall RoboBRain be liable for:
any damage to property whether arising directly or indirectly from any breach or tort;
any damage to Competition equipment whether arising directly or indirectly from any breach or tort;
loss of income, or profit, revenue, goodwill or anticipated savings whether arising directly or indirectly from any breach or tort;
loss or damage;
any indemnity in respect of Section 5 above.
9.6 Without prejudice to the generality of the above, the liability of RoboBrain for all the losses caused by a breach or tort giving rise to a claim shall be limited to damages of 3 times the total amount paid by the Team Coach / Principal Organisation to RoboBrain pursuant to the Competition in respect of which the breach or tort shall occur, and which both RoboBrain and the Team Coach / Principal Organisation have considered and agree is a reasonable sum given the respective positions of the parties and the types of direct losses likely to occur.
9.7 RoboBrain cannot accept responsibility for any services which do not form part of our contract. This includes, for example, any additional services or facilities which your hotel or any other supplier agrees to provide for you. RoboBrain employees and local representatives are instructed not to act as agents in booking any alternative activities. Any assistance they may offer at your request does not imply they have acted as an agent or that these activities have been approved and are offered for sale by RoboBrain.
10.VARIATIONS & AMENDMENTS
10.1 If due to circumstances beyond RoboBrain’s control it has to make any change in the arrangements it shall notify the Team Coach / Principal Organisation forthwith. RoboBrain shall endeavour to keep such changes to a minimum and shall seek to offer the team coach arrangements as close to the original as is reasonably possible.
10.2 RoboBrain reserves the right to do the following:
amend any accidental error or omission on pricing of the Competition;
amend any quotation in order to reflect a change in circumstances beyond the reasonable control of the company;
vary its schedule of charges from time to time;
amend the format of the competition without notice to allow for flexibility. Confirmed teams will be invoiced or credited as necessary for any format amendments made.
10.3 Variation to these Terms and Conditions (including any special terms and conditions agreed between the parties) shall be inapplicable unless agreed in writing by RoboBrain.
RoboBrain may subcontract the performance of any of its obligations under this Agreement to any person without the prior written consent of the Team Coach / Principal Organisation. Where RoboBrain does subcontract its obligation under this agreement RoboBrain shall not be responsible for every act or omission of the sub-contractor.
12.IF YOU HAVE A COMPLAINT
If your Team experiences a problem during the Competition, please inform your RoboBrain contact immediately who will endeavour to put things right. If you remain dissatisfied, you should telephone our UK office on +44(0)20 3004 9208. If your complaint is not resolved locally, the Team Coach/Principal Organisation only should follow this up within 28 days of your return home by writing to our Operations Manager at RoboBrain Ltd, 116-118 Finchley Road, London, UK, NW3 5HT. Please note that we will only deal with the Team through the Team Coach/Principal Organisation.
13.1 This Agreement shall not otherwise be assignable by the Team Coach / Principal Organisation without the prior written consent of RoboBrain which consent shall not be unreasonably withheld.
13.2 RoboBrain may assign this Agreement to any person.
RoboBrain shall not be liable for any loss or damage cause by delay in the performance or non-performance of any of its obligations where the same is occasioned by any cause whatsoever that is beyond RoboBrain’s reasonable control including but not limited to an Act of God, war, civil disturbance, un-preventable flood, failure or neglect on the part of any utility supplying electricity, gas or water, the unavailability of or the prevention of access to premises, governmental regulations, prohibitions or enactments of any kind, strike, lock-out or trade dispute (whether involving its own employees or those or any other person), difficulties in obtaining staff or materials, breakdown of machinery, fire or accident or loss of premises. Should any such event occur RoboBrain may cancel or suspend the Agreement without incurring any liability for any loss or damages thereby occasioned.
15.THIRD PARTY RIGHTS
The provisions of the Contracts (Rights of Third Parties) Act 1999 shall not apply and a person who is not a party to the contract shall have no right under that Act to enforce any term of the agreement.
Any failure by RoboBrain to exercise any rights under these conditions shall not constitute a waiver or prevent the subsequent exercise of such rights.
If any provision of this Agreement is agreed by the parties to be illegal, void or unenforceable under any law that is applicable hereto, or if any court or other authority of competent jurisdiction in a final decision so determines, this Agreement shall continue in force save that such provision shall be deemed to be removed here from with effect from the date of such agreement or decision or such earlier date as the parties may agree.
18.APPLICABLE LAW AND JURISDICTION
This contract shall be governed by English Law and shall be subject to the sole jurisdiction of the English Courts.